Find a Pittsburgh, PA Answering Service

For Medical, Legal, Contractors, and Small Businesses

Everything you need to find a quality telephone answering service in Pittsburgh, PA. Compare prices, read reviews, and discover the latest trends from companies in your area.


In the bustling hub of Pittsburgh, Pennsylvania, managing a thriving business can be as exciting as it is demanding. Whether you’re an entrepreneur scaling your startup, or a well-established organization expanding your reach, a professional answering service could be the secret ingredient you need. These services ensure you never miss a customer call, providing comprehensive 24/7 support that reflects your brand’s ethos and values.

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How Much Does an Answering Service Cost in Pittsburgh, Pennsylvania?

Determining the cost of a Pittsburgh answering service requires a nuanced understanding of your specific needs. Factors such as call volume, required service hours, and the complexity of the service can all impact the overall cost. Here’s a general breakdown:

Basic Services: Ranging from $0.80 to $1.50 per minute, this includes message taking, call forwarding, and basic customer support.

Intermediate Services: These services cost around $1.20 to $2.20 per minute, offering additional features such as order processing, scheduling, and bilingual support.

Advanced Services: Costing about $1.50 to $3.50 per minute, these offer comprehensive solutions including crisis management, tech support, and full customer service representation.

Remember, these are only estimates, and actual costs may vary based on the specific provider and service package you choose.

Best Pittsburgh, PA Answering Service Companies

Kapp an IPFone Company

8100 Ohio River Blvd, Pittsburgh, PA 15202

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Contact One

401 Bingham St, Pittsburgh, PA 15203

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What Type of Pittsburgh, PA Answering Service Do You Need?

24 HourProperty ManagementBilingualHVAC
Attorney Small BusinessAfter HoursFuneral Homes
Contractors MedicalSmall Business Order Taking
Doctors OfficeDentalChiropractorsLimousine
Real EstateLandscapersAutomated Answering ServiceInsurance Agents
Medicaid Answering ServiceLive Chat Answering ServiceHair SalonsTowing

The Benefits of Hiring an Answering Service in Pittsburgh, PA

Hiring an answering service in Pittsburgh, PA, can offer numerous unique benefits for businesses of all sizes and industries. While some advantages are fairly universal, there are also specific benefits that cater to the local business landscape and community in Pittsburgh. Let’s delve into the details of why hiring an answering service in Pittsburgh can be a strategic move:

  1. Cost-Efficiency: Traditional hiring of in-house receptionists comes with significant costs, such as salaries, benefits, and office space. An answering service allows you to access professional call handling without the overhead expenses.
  2. Enhanced Customer Service: Pittsburgh businesses often pride themselves on their personalized approach to customer service. An answering service can help maintain this reputation by providing friendly and professional responses to customer inquiries, even outside regular business hours.
  3. Local Knowledge: A local answering service in Pittsburgh can have a deep understanding of the city, including its culture, time zone, and local businesses. This knowledge can be invaluable when assisting callers with specific requests or providing information about local events.
  4. Scalability: Pittsburgh’s business landscape is dynamic, with companies experiencing fluctuations in call volumes. An answering service can easily scale its services up or down to accommodate your business’s changing needs, ensuring you don’t miss important calls during peak periods.
  5. 24/7 Availability: Whether you operate in the healthcare, legal, or any other industry, providing round-the-clock availability can be crucial. An answering service can handle calls at any time, including weekends and holidays, ensuring you never miss an important call.
  6. Appointment Scheduling: Many businesses in Pittsburgh, such as medical practices and law firms, rely heavily on appointments. An answering service can efficiently schedule and manage appointments, reducing the administrative burden on your staff.
  7. Emergency Response: Pittsburgh experiences its fair share of inclement weather, which can disrupt business operations. An answering service can serve as a backup communication channel during emergencies, ensuring clients can reach you even when your physical office is inaccessible.
  8. Multilingual Support: Pittsburgh is a diverse city with residents and businesses from various backgrounds. An answering service can provide multilingual support, making it easier to communicate with a broader range of customers.
  9. Focus on Core Competencies: By outsourcing call handling to professionals, you free up your team to focus on their core responsibilities. This can lead to increased productivity and efficiency within your organization.
  10. Data Collection and Analysis: Answering services can capture valuable data from customer interactions. This information can be analyzed to gain insights into customer preferences, trends, and areas where you can improve your services.
  11. Competitive Edge: Utilizing an answering service can set your business apart from competitors who may not offer the same level of accessibility and professionalism in their customer interactions.
  12. Compliance and Security: Many industries in Pittsburgh, such as healthcare and finance, have stringent compliance requirements. A reputable answering service will be well-versed in these regulations, ensuring that all calls are handled in a compliant and secure manner.

In summary, hiring an answering service in Pittsburgh, PA, can provide cost-effective, local, and highly adaptable solutions for businesses looking to enhance customer service, maintain a competitive edge, and navigate the unique demands of the Pittsburgh business community. Whether you’re a small startup or a well-established enterprise, the benefits of outsourcing your call handling needs can lead to improved customer satisfaction and operational efficiency.

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Factors to Consider in Finding a Reliable Answering Service in Pittsburgh, PA

Finding a reliable answering service is more than just a simple Google search. It’s about understanding your business needs, assessing the provider’s capabilities, and making an informed decision. Here are some key factors to consider in your search for a reliable answering service.

Understanding Your Business Needs

The first step in finding a reliable answering service is understanding your business needs. Do you need round-the-clock coverage? Do you need services in multiple languages? Are there peak times when call volume increases? The more accurately you define your needs, the better equipped you’ll be to find a service that meets them.

Checking the Provider’s Experience and Reputation

An experienced provider understands the nuances of managing customer calls. Check the provider’s track record and reputation. Read customer reviews, look for testimonials, and ask for references. This will give you a sense of their reliability and professionalism.

Assessing the Provider’s Services and Capabilities

Does the provider offer 24/7 service? Can they handle high call volumes during peak times? Do they offer additional services like appointment scheduling, order processing, or bilingual services? Ensure the provider’s services and capabilities align with your business needs.

Evaluating the Cost

Price is a significant factor, but it shouldn’t be the only one. Consider the value you’re getting for the cost. Remember, a cheap service might end up costing you more if it doesn’t meet your needs or if the quality is poor. Look for transparent pricing with no hidden fees.

Considering the Technology

The provider’s technology is crucial. Look for features like call recording, which allows you to monitor the quality of service. Integration with your existing systems, like your CRM, can also be beneficial.

Training and Quality Assurance

Find out how the provider trains its staff. They will be representing your business, so it’s essential they understand your products, services, and company culture. Ask about their quality assurance processes to ensure they maintain a high level of service.

Flexibility and Scalability

Your business needs might change over time. Ensure the provider can adjust the services as needed. Whether you need to scale up during busy seasons or scale down during slower periods, the provider should offer the flexibility to accommodate your needs.

Disaster Recovery

Disasters happen, but your business can’t afford to stop. Ensure the provider has a disaster recovery plan so your customer calls can be managed, even in the event of a power outage or natural disaster.

Finding a reliable answering service is not an easy task, but by considering these factors, you can make a well-informed decision that benefits your business. Remember, an answering service is an extension of your business. Choose a provider that represents your business professionally, understands your needs, and provides the level of service your customers expect.

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Average Cost of Answering Service in Pittsburgh, PA

Service Type Average Cost Low End $ High End $
Cost Per Call $0.82 $0.67 $2.04
Cost Per Minute $1.43 $1.27 $1.65
Cost Per Month $79 $68 $299
Minimum Monthly Base Rate $35 $25 $110
Set Up Fee $50 $0 $100
*Price ranges by overall call volume and average call length

Finding the right answering service company in Pittsburgh, Pennsylvania, doesn’t have to be a daunting task. With this guide, you can navigate your options, ensuring you choose a service that enhances your customer relationships and helps your business grow.



What is an answering service company?

An answering service company provides professional reception services, which can include answering calls, taking messages, appointment scheduling, and more.

Why would a business in Pittsburgh, PA, need an answering service?

Businesses in Pittsburgh, PA, may require an answering service for various reasons. These can include handling high call volumes, offering after-hours support, or providing specialized customer service. Furthermore, small businesses and startups can significantly benefit from these services, enabling them to offer professional customer support without needing to hire a full-time receptionist.

How much does an answering service cost in Pittsburgh, PA?

The cost of an answering service in Pittsburgh, PA, varies widely based on several factors. These can include the complexity of services you require, the volume of calls the service needs to handle, and the specific provider you select. Typical rates can range from less than a dollar per minute for basic services to several dollars per minute for more advanced services.

What should I look for when choosing an answering service company?

Consider factors such as your business needs, the company’s expertise and reputation, their pricing structure, and the technology and infrastructure they use.

Can an answering service company represent my brand accurately?

Yes, a good answering service company can effectively act as an extension of your brand. They should work closely with you to understand your brand’s voice and values, training their agents to handle calls in a way that aligns with your company’s ethos. This allows them to provide seamless service to your customers that enhances your brand image.

Are there different types of answering services?

Answering services can range from basic to advanced. Basic services typically include answering calls and taking messages, while more advanced services can handle tasks like order processing, appointment scheduling, and full customer service. Some services may also specialize in specific industries or offer bilingual support.

Is a local Pittsburgh answering service better than a national service?

The choice between a local Pittsburgh answering service and a national service will largely depend on your specific needs. A local service may have a better understanding of the local market and customer base, providing a more personalized service. However, national services may offer more extensive resources and possibly better pricing due to their larger scale.

Are there any hidden costs with answering service companies?

While reputable providers should be transparent about their pricing, some may have hidden costs. Always ask for a full breakdown of the costs associated with the service.

What kind of businesses can benefit from an answering service?

Any business that requires phone support can benefit from an answering service. This includes businesses with high call volumes, those that need after-hours support, and companies that want to enhance their customer service.

Can I use an answering service for after-hours support?

Yes, many answering services provide 24/7 support, which is particularly beneficial for businesses that receive calls outside of typical business hours. This ensures that your customers always have someone to speak with, even if your business is closed. It can also help manage emergencies or urgent requests that occur outside of your regular operating hours.


We are happy to serve the following zip codes in Pittsburgh, PA:

15201, 15203, 15206, 15207, 15208, 15211, 15212, 15213, 15214, 15217, 15219, 15222, 15224, 15232, 15233, 15260, 15290

Looking for other locations in Pennsylvania?

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Other cities near Pittsburgh, PA:

New York, NYAnswering Services Philadelphia, PABaltimore, MD
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